The Royal Borough of Kensington and Chelsea Tenant Management Organisation turned down a “golden opportunity” to take advice on CDM regulations after they changed and the role of CDM-coordinator was replaced by that of principal designer in 2015, the Grenfell Tower Inquiry has heard.

The Inquiry heard how up until April 2015, the governing regulations for the Grenfell Tower project were the CDM Regulations 2007 but they changed when in April 2015, the CDM Regulations 2015 came into force, with a transitional period from April to October.

As part of the change in regulations, the role of CDM
coordinator (CDM-C) which had up until this point been performed by employer’s
agent Artelia, was superseded by the role of principal designer.

The TMO itself ultimately ended up fulfilling the role of principal designer in 2015, after Artelia, main contractor Rydon and architect Studio E, as well as a third-party consultant that had not previously been involved in the project, all turned down the role.

Lead counsel to the Inquiry Richard Millett QC, asked TMO
project manager Claire Williams, appearing before the Inquiry for a third day,
if she had received training on the 2015 regulations. Williams said: “I believe
we did yes”, however she couldn’t remember who delivered it. She also claimed
to have received handouts on the regulations to refer to afterwards.

But Millett said his team had seen no documents relating to
any training or any handouts. Williams said: “It would have been something I
would have had at my desk.” Williams also confirmed to Millett that she
understood that the TMO would have to appoint a principal designer if the project
continued beyond 6 October 2015.

She added that she understood that the new principal
designer (PD) took over the majority of the old CDM-C role “in terms of
pre-construction information they should be presenting and looking at the health
and safety of the materials and the workers in the run-up to the project, and
then that the role of compiling the health and safety file, which is at the end
of the project, would be something the PD would take on.”

‘Substantial undertaking’

Minutes from a September 2015 progress meeting showed that
Williams initially planned to appoint a principal designer from the TMO’s new
consultancy framework. Williams said she went to consultant Bailey Garner, who
were “reticent” because, the firm said, the role ought to be fulfilled by a
consultant who had been involved with the scheme from inception.

She added: “Initially I thought Artelia were going to take
it on. They kept saying: ‘Oh, you need to appoint a principal designer’ but
they didn’t say: ‘It can’t be us.’…When ultimately they said no, they weren’t
going to do it, I’d gone to Rydon and Studio E and neither of those parties
were able to take it on.”

Millett asked: “Given that nobody was prepared to be
appointed principal designer, who had been involved in the project up to that
point, did that indicate to you that it was a substantial undertaking?”

Williams said: “No, not at this stage, because the project
completion date was nearing and the role didn’t have any design checking at
that stage and it was seemingly more about putting together the health and
safety file at the end of the project.”

In the end, the TMO itself took on the role. Asked why, Williams
said: “Because when Simon Cash [of Artelia] did speak to me, we talked about
the stage of the project and that the design was completed, and I think he gave
me the expression “fundamentally complete”, so there would be no design input
required, but it would be the role at the end of the scheme which was compiling
the health and safety role.”

Millett asked: “Did it occur to you that the TMO could have
held the role of principal designer temporarily from 6 October until somebody
more skilled with that role came in?”

Williams said: “That was never put to me as an option and I
hadn’t thought of it.”

‘Let down’

In her witness statement given prior to the hearing, Williams stated: “It is my belief that the TMO was let down by its professional team in respect of the appointment of a principal designer. The TMO had appointed Artelia as its CDM-C and was entitled to rely on it to advise as to how best to meet its CDM duties. There was an obvious delay in Artelia formally informing the TMO of the need for the principal designer appointment and of its inability to take on the role. Furthermore, it failed to provide the TMO with any solution when Rydon, Studio E and Bailey Garner declined to take on the role.”

Williams said in the hearing that she felt let down by Artelia’s CDM-C team in particular. “There was a gap, and I would have expected them to have given us advance notice and given us proposals as to how to manage…As employer’s agent, they would known that we would need to have this appointment in place, because it would be essential for the contract.”

Millett highlighted the fact that Artelia had, however,
offered to provide a CDM advisor (CDM-A) service. However, the TMO did not
accept the offer.

He asked: “I wonder whether, on reflection, your criticism
of Artelia is really justified…in light of the fact that Artelia had offered to
provide the CDM-A role to you, which you refused, and in light also of the fact
that the termination of their CDM-C role was one required by the legislation.”

Williams replied that she felt the firm’s “engagement was not
perhaps as rigorous as it could be”.

Millett asked why the TMO didn’t take up Artelia’s offer to
act as a CDM-A. She replied: “I thought they’d have given me as their handover
enough information to be able to do it easily.”

Millett said: “The truth is, Ms Williams, that you were
offered a golden opportunity to get this right and you turned it down.”

Williams said: “We didn’t take up the offer of the CDM-A.”

Invasive inspections ‘not expected’ of clerk of works

Earlier in proceedings, the hearing heard how clerk of works Jonathan White of John Rowan Partners (JRP) had not been expected to conduct in-depth or invasive inspections.

• Grenfell clerk of works criticises ‘mixed up’ construction

Williams said that the TMO wanted JRP on the project as “another
pair of eyes”.

She said: “If he [Jonahthan White] found that he wasn’t
getting enough time, he would ask for more time, and I believe what happened
ultimately was he signed off a couple of floors at a time. But it would quite
often be at the end, when there was the finished cladding panel. He wouldn’t
actually see whatever was behind it… We just wanted another pair of eyes and
somebody who would ask the questions, but as I say, it was an extra layer
because Rydon had responsibility.”

‘Frustrations’ with Rydon

Millett asked Williams about a 30 March 2016 email between
Neil Reed of Artelia and Steve Blake at Rydon, which detailed Artelia’s “frustrations”
that Rydon “could and should be doing more in the run-up to completion”.

Williams said she agreed with its contents and was aware the
email was being drafted. She also agreed that she was frustrated with “slow
progress of works” and the “lack of responsiveness in some areas”.

“I think we’d been talking for a couple of months about the
problems and Rydon were not upping their resource to meet our queries, our
expectation.”

Millett asked if Williams was concerned that Rydon had not resourced the project properly.

Williams replied that she was. She said: “I think towards the middle/end of the project, they were short of some of their labour. You appreciate Rydon do construction management, so everyone they employ is a subcontractor and the clerk of works had in their reports been raising the issues of a lack of people fitting the cladding, there were reports of slow workmanship in the new flats. Everything was progressing at a sedentary rate.”

But when Millett asked if her concern about inadequate
resourcing led her to be concerned that Rydon might be tempted to deliver poor
workmanship or cut corners to stay on budget, Williams replied: “No, that wasn’t
something that I was aware of or I heard any of our clerks of works say. Nobody
had any comment about the quality.”

The Inquiry continues.